How We Savour the Moment
After two years of meeting virtually, the Health Sciences Centre Foundation (HSCF) had a triumphant return to in-person events! AVentPro worked with the HSCF team to ensure their highly anticipated annual gala, Savour, was an unforgettable experience for all attendees.
Keep reading to learn more about how our team leveraged cutting-edge audio-visual solutions, careful coordination and flawless execution to produce an event worthy of being savoured by everyone.
Ability to Pivot
As the first in-person Savour event in nearly three years, the 2023 planning team anticipated similar attendance numbers to the 2020 event. However, excitement over the return to in-person led to high interest, with last-minute ticket sales bringing the anticipated 720 attendees up to 900.
The original floor plan did not account for the additional guests, and even after moving around tables and adjusting the room layout, there wasn’t enough space to fit all ticket holders. In order to make room for extra attendees, AVentPro worked closely with the RBC Convention Centre to redesign the entire stage set-up. We decided to trade in projectors with large space requirements for LED walls, which not only freed up 1,500 square feet of floor space, easily accommodating the extra guests, it allowed speakers to move freely in front of the screens and resulted in sharper, more exciting visuals.
Utilizing this new technology allowed HSCF to accommodate all ticket holders, making the 2023 event one of their most successful fundraisers yet.
A Theme to Remember
Despite the unprecedented challenges of the past two years, resulting in the Savour event taking place as virtual events from our broadcast studio, HSCF has flourished.
Each year, the HSCF team picks a different country to highlight throughout their event, allowing their guests to celebrate the culture of a different location at every gala. This year’s featured country, Ireland, was highlighted through authentic food, drinks, entertainment and decor, creating a unique and interactive experience.
Wrapping Up the Evening on a High Note
In order to leave attendees wanting more, the HSCF was determined to end the night on a high note. Entertainment acts, including Big City All Star Band and The Specialists played for attendees, while LED wash fixtures filled the entire room with complementary lighting. Meanwhile, cameras captured each moment of the event, from start to finish, allowing the HSCF team to relive the memories, as well as use the footage of the event to tease next year’s Savour.
At AVentPro, we pride ourselves on partnering with customers like HSCF to go beyond their audio-visual needs to create unique, memorable and successful events. Contact us today and let’s chat about how you can mobilize your vision like nothing you’ve ever done before! Email [email protected] or call us at (204) 226-5565.