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LOUD & CLEAR: In the Spotlight
-The Latest Trends and Ideas in the AV Industry-

Why Your Event Producer is an Integral Part of the Team

Female event producer is wearing a headset and sitting behind the camera.

Hosting an impactful event is a bit like directing a movie. It begins with a vision and is executed by a team of specialized professionals. When you partner with AVentPro, we empower you to bring your vision to life. Think of our event producer as the director and our robust tech team as your on-set crew. With you as the scriptwriter, anything is possible, from virtual events to in-person and hybrid events the right technology partner can make all the difference. 

Ready to learn more about how an event producer works alongside the tech crew to orchestrate a seamless launch? Take a closer look at the event planning journey with us.

The Evolution of Events

The world of event hosting is a dynamic, ever-evolving sphere. The biggest challenge and opportunity to come out of the COVID-19 pandemic has been the rise of virtual and hybrid event options alongside in-person gatherings. However, 71 percent of organizers say that it’s difficult to make virtual events have the same impact and engagement as an in-person experience. Additionally, two in three (67%) feel it’s difficult to articulate a brand narrative through virtual events. This is where an event producer can help bridge the engagement gap. By working closely with the AVentPro tech team, your dedicated event producer lends their expertise to create a seamless experience backed by reliable solutions.

Dave Sherman of Pop Entertainment and Management weighed in on the value of bridging the virtual to the in-person gap. “One thing I did learn more from virtual is that you have to engage your audience with content. Content is key. And I think now that’s just going to float over into the live sphere. I think hybrid-style events are here for good.”

The most valuable lesson for Dave? Working alongside a team of expert AV managers and tech wizards has illuminated “how to manage all the different design elements of an event, not only for in-person but for those who are watching virtually and how they can co-exist.”

Save Time, Take Back your Focus

Virtual events are opening a whole new world of efficiency for our clients. As a result, when partnering with a dedicated event producer and tech team, there’s less for the client to check off their event planning to-do list. “Before we used to drive around town, all over the place, go to different meetings with different clients,” Sherman reflected. “Now you can just get way more done with a lot of these meetings on your computer. It saves a lot of time.”

Handoff some of those tasks to your event producer, so you can get back to focusing on areas where your skills are needed most. This may include tracking event metrics and KPI’s or you might just get to spend more time with your family while someone else plans to take care of the technical aspects of your next big conference. Wherever you could use more time, our reliable team is here to give you time to work on your core goals and responsibilities.

Collaborative and Effective

The best events come together through dedicated teamwork. Hybrid events are quickly becoming a popular forum thanks to the blending of two effective mediums. Similarly, the harmony of multiple skills comes together to bring your event ideas to life. Event producers understand the logistics necessary to execute your vision. At the same time, our tech team has the on-the-ground skills to pull off a successful virtual event or hybrid function. The seamless coordination of these two pillars helps to maximize your connection with the audience regardless of where they are in the world.

Ready to take your event to the next level? It’s time to talk to AVentPro! Contact us today to learn more about how to get started working with an event producer for your next project.

With more than 18 years experience producing events, AVentPro ensures that each of our clients has what they need to achieve their ideal outcome.

Let's Make It Happen

Just fill out your "nametag" and we'll get the ball rolling. We look forward to learning about your event and exploring how we can work together.

Call: 204.226.5565

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