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LOUD & CLEAR: the Latest Trends and Ideas in the AV Industry

How You Can Use Technology To Make Your Ceremony Special For Everyone Involved.

With spring quickly approaching, it’s time to start thinking about graduation ceremonies. Though the pandemic affected the 2020 graduation season, most institutions had to scramble to throw a ceremony together without much forethought. But our graduates deserve more! Read on to learn why graduation ceremonies are so important, and how you can use technology to make your ceremony special for everyone involved.

With spring quickly approaching, it’s time to start thinking about graduation ceremonies. Though the pandemic affected the 2020 graduation season, most institutions had to scramble to throw a ceremony together without much forethought. But our graduates deserve more! Read on to learn why graduation ceremonies are so important, and how you can use technology to make your ceremony special for everyone involved.

Why Are Graduations so Important?

When you think of graduation, what comes to mind? Most people probably imagine caps and gowns, Pomp and Circumstance, and long-winded speeches, but there’s more to it than that. It’s a rite of passage for all students and is a symbolic transition into adulthood that no other ceremony comes close to matching. Graduation is a huge milestone for both students and their families and represents a new stage in life.

With this in mind, shouldn’t we put the appropriate amount of thought and effort into these ceremonies? Carefully consider the needs of your students and their families as you plan your graduation.

How Can Technology Help Bring These Celebrations to Life?

Technology has always been an integral part of the graduation ceremony. In the earlier days of modern graduations, the tech setup may have involved a few simple microphones, but in the 21 st century, things have changed. Technology allows us to stay connected with friends and loved ones halfway around the world, and we can make use of these innovations in graduation ceremonies both small and large. Let’s take a look at the most important things to consider when planning the technical aspects of your graduation.

The Technical Part

Everyone wants to be able to see and hear the graduation proceedings.

As people will be seated in their vehicles for a drive-in event, using the car’s FM radio to listen to the ceremony is the simplest (and most cost-effective) solution.

Being able to see is equally important and there are two ways to accomplish this. First, you want to be sure that the presenters are elevated off the ground. A professional covered stage works best for this as not only does it keep the action in view, it also allows the ceremony to proceed rain or shine.

Multiple camera angles that switch automatically can give these audiences a front-row experience no matter where they are when broadcast on outdoor LED screens that are powerful enough for viewing in full sunlight.

Remote Options are Here to Stay

Last year, you likely saw Zoom graduations that seemed more like a band-aid than an actual ceremony. This year, with pandemic restrictions still in place, graduation experiences can be shared with a much larger audience when they are livestreamed. The in-person part of ceremonies may not have to change much, but for virtual audiences, take into consideration what you’ve learned during the pandemic. Don’t just point a camera at a stage and live-stream for your virtual viewers. Create an experience for them that’s just as special as what in-person audiences share.

Logistics

Rotating the grads from their vehicles, across the stage and back to their vehicles is an easily managed process. Can either group them by home room or alphabetically.

If there is limited space for vehicles and limits have to be placed on how many vehicles can attend, a ticketing app can be used to ensure only authorized people are granted access. Parking attendants can scan tickets as well as ensure people are parked appropriately.

It is a good idea to clearly mark the parking positions and to have accessible lanes for emergency access.

Ensure you consider the current public health orders and have personal protective equipment on hand for any interactions with attendees.

Co-locating with another school may help create a more cost-effective solution for your students.

Don’t Forget…

Graduation ceremonies are a special time for students and their families, and we should always stive to make these events enjoyable, accessible, and memorable for everyone involved, even when they can’t be there in person. A knowledgeable and experienced technology partner can help create these memories and ensure your event goes off without a hitch.

With more than 15 years experience producing online events AVentPro can transition your in-person event to a virtual one.

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